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OperviaHQ

How it works

From market signal to client conversation.

Six stages, one continuous system. You approve the strategy and messaging; the system handles the repetitive work; your team takes the conversations.

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One account, traced end to end

Illustrative example

  1. 01

    Hiring signal

    A company shows demand

    • Senior Validation EngineerRe-posted
    • Quality Engineer IINew
    • QA ManagerNew

    Repeat roles in your niche, inside your markets.

  2. 02

    Decision maker

    The owner of the hire

    DQDirector of Quality EngineeringOwns the open roles

    Contact verified

    Researched and verified, not a generic inbox.

  3. 03

    Outreach

    A relevant conversation

    1. Day 1First message on their validation hiring
    2. Day 4Follow-up 1
    3. Day 9Follow-up 2 — replied

    Your voice, your approval. Stops the moment they reply.

  4. 04

    Qualification

    Interest, checked

    • Sector
    • Seniority
    • Location
    • Urgency
    • Open to an agency

    Genuine interest separated from noise.

  5. 05

    Opportunity

    A booked client call

    Thu · 10:30Intro call bookedTwo senior vacancies in play

    On your consultant’s calendar, logged in your CRM.

The six stages, in detail

Each stage hands off to the next

  1. Stage 01

    Identify demand

    Find companies demonstrating active hiring demand.

    We monitor hiring activity across your sectors and markets — new roles, repeat postings, team expansions, funding and leadership changes — and filter it to the role types, seniorities and locations you actually recruit for.

    Output: A prioritized list of companies with live hiring demand

  2. Stage 02

    Find the right people

    Identify relevant executives and decision-makers.

    For each company we research the hiring manager, functional leader or founder who owns the problem, verify how to reach them, and capture the context a consultant would want before reaching out.

    Output: Verified decision-makers with account context

  3. Stage 03

    Start conversations

    Launch personalized outreach based on relevant signals.

    First messages reference the roles they are hiring for and why your agency is relevant. You approve your positioning, voice and messaging before anything is sent.

    Output: Relevant, approved first messages in market

  4. Stage 04

    Follow up

    Maintain consistent follow-up without repetitive manual work.

    Follow-ups run on a cadence you set and stop the moment someone replies, books a call or asks not to be contacted.

    Output: Consistent, respectful follow-up on every account

  5. Stage 05

    Qualify interest

    Separate genuine opportunities from noise.

    Replies are sorted by intent and checked against your criteria — sector, role type, seniority, location, urgency and openness to working with an agency.

    Output: Qualified conversations with call-ready summaries

  6. Stage 06

    Build the pipeline

    Organize opportunities and next actions within a structured system.

    Booked calls land on your team’s calendar, and every account, contact, conversation and vacancy is logged in your CRM with owners and next steps.

    Output: A structured pipeline with clear next actions

Business automation

Automate the work around the work.

Prospecting is only part of the load. We automate the admin that surrounds every placement, so your team’s hours go to the work that earns fees.

  • CRM / Pipeline

    CRM & pipeline automation

    The usual way: Consultants copy replies and call notes into the CRM by hand, when they remember.

    With OperviaHQ: Every reply, booked call and stage change written to your CRM automatically, so the pipeline view is always current.

  • Lead follow-up

    Lead follow-up

    The usual way: Follow-up depends on someone setting a reminder and having time that week.

    With OperviaHQ: Inbound and outbound leads get timely, consistent follow-up without anyone setting reminders.

  • Workflows

    Workflow automation

    The usual way: Handoffs happen over email and chat, and small things get missed.

    With OperviaHQ: Handoffs, notifications, task creation and scheduling run in the background around your team.

  • Data

    Data & opportunity management

    The usual way: Duplicate contacts and stale records make reporting hard to trust.

    With OperviaHQ: Accounts, contacts and vacancies kept clean and structured, so reporting reflects reality.

Book a strategy call

Your next opportunity may already be hiring.

Let’s build a more predictable way to find it.

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